Dealing with distractions Writing style for reports Essays are written in a single narrative voice from beginning to end, while reports are written in sections that use different styles of writing, depending on the purpose of the section. Writing styles Methods and Results sections:
Purpose and Audience Your purpose and your audience will determine many critical features of your document, including your format, strategy, and word choice. So the first thing to determine when you are writing a document is -- Who are your primary and secondary audiences?
Primary audiences are those who receive the communication directly. Secondary, or "hidden", audiences include anyone may indirectly receive a copy of the communication. These include anyone who will receive a copy, need to approve, will hear about, or be affected by your message.
You should determine the level of knowledge, interest, and any potential biases the audience may have with regard to your message. A formal business letter is preferred when presenting information to a professor, a superior, or when the communication will be seen by many.
See appendix A for a sample business letter. A memo memorandum is a less formal style that is used when the information being communicated is of less importance, does not leave the office, and when communicating with subordinates.
See appendix B for one sample format. E-mail is the least formal of the styles presented here and should only be used for informal communication such as reminders, questions, or when preferred by the recipient. It is important to note that e-mail is public domain. No confidential messages should be sent via e-mail unless you have company technology and policy that allows for secure communication.
See appendix C for a sample e-mail. If your audience has a high interest level in your communication you can go directly to the point without taking much time to arouse their interest. Build a good, logical argument. Keep your message as short as possible, long documents are intimidating and listeners tend to tune out what seems like rambling.
If your audience is positive or neutral, reinforce their existing attitude by stating the benefits that will accrue from your message. If they have a negative bias, try one of these techniques: Finally, if you are liable to encounter strong opposition use the "inoculate" technique. List the opposing arguments and explain why you rejected them.
Word Choice Overuse of jargon or acronyms in a communication make document hard to read, even if the primary audience is familiar with them. You should limit the use of jargon and acronyms in a communication to as few as possible, particularly if your primary or secondary audiences are not as well versed in their use.
You must also watch for confusing or incorrect word choice in your document.
See appendix D for a list of commonly misused words. Structure The introduction is an important place to set up the underlying flow for the rest of the document. An effective introduction accomplishes three aims: It builds readers interest, explains your purpose for writing, and it provides a preview of the document.
Build the readers interest. One method to build interest is to refer to an existing situation, to establish a context. As you know, we are currently planning for the new fiscal year.
Explain your purpose for writing. Let your readers know your reason or purpose for writing. That way they can read with that purpose in mind. This report summarizes the results of our first-quarter sales. I am writing to solicit your opinion on this proposal. Include a brief "table of contents," so your readers will be able to comprehend your writing more easily and to choose specific sections for reference, if they wish.
This report is divided into three main sections: The end of your document is another emphatic place in the document. One option — if you are using the direct approach and if the document is long — is to restate your main ideas. Or, if you are using the indirect approach, state your conclusions or recommendations.
Perhaps the most typical closing is to end with an "action step" or feedback mechanism. Please let me know if I can be of any further assistance.
Once I have your approval, I will proceed with this plan.cases you are asked to imagine you are writing a report for a client, or for a senior manager, or sometimes for the public at large. The style of English you use will depend on Business School Writing in Academic Style.
Writing in academic Style [email protected] - 2 -. Good writing is a fundamental skill that can help you communicate ideas clearly and effectively. In the business world, your writing could be the difference between landing a lucrative contract, earning a promotion, or making your resume stand out.
Excellence in Business Communication, 12e (Thill/Bovee) The writing style for a report should be more formal if A) you know your readers reasonably well.
B) your report is internal. Learning Outcome: Apply the writing process when writing business reports 12) A report's close should A) provide hints on what the audience should do so.
A style guide is a book that outlines the “rules” necessary to follow for any one kind of writing. These rules may be about simple things like grammar and punctuation, or more substantive questions about citation, layout, or format. 1 WRITING BUSINESS REPORTS WHAT IS A BUSINESS REPORT AND HOW DO I WRITE ONE?
Business reports can take different forms. Generally, they are concise documents that first inform. Business Writing: Academic Writing: Purpose and Type.
Business writing includes business documents; memorandums, reports, business proposals, letters, business plans and other forms of writing used in organizations to communicate with internal or external audiences.. Writing Process.
Business writing is a form of writing that focuses on the precise facts.