Memorandum format is often used for these reports. The structure for an Informal Report is as follows:
The key to a successful report is effective planning, so before you start writing the report consider the following points. Identify your target audience Identifying who you are writing for will help to shape the content of the report. If the report will be submitted as part of a qualification, check that you know what your tutor expects and the assessment criteria for the report.
Also think about stakeholders in the organisation; the report is an ideal opportunity to demonstrate how you, as an HR professional, can add value and help you influence change.
Who will read the report and what are they looking for? What will you want them to do as a result of reading the report? Scope, size and deadline Clear aims and objectives specify the purpose of the report and show your reader what you are aiming to do.
Once you know the size and scope of your report you can then start to estimate the work required and the time available to do it. Collecting relevant information The range of topics on which an HR practitioner might write a report is very wide.
This means that there is plenty of material that you can consult before starting to write. Understanding the report structure A report is a structured form of writing, designed to be read quickly and accurately. The sections of a report might not be read consecutively so it is important to understand the structure and convention of report-writing.
CIPD recommend the following structure: Title The title should indicate clearly the focus of the report. Executive summary This is a brief summary of the report, no longer than one page, which is designed to help the reader decide whether they wish to read the full report.
Although it is the first thing to be read, it should be written last and should include: Table of contents This shows how the report is structured and indicates the page numbers of the main elements.
You should also include a list of charts and diagrams where appropriate and any appendices. Introduction The purpose of the introduction is to set the scene and show how the chosen topic seeks to address an issue of strategic relevance to the organisation.
A brief explanation of the organisational context can highlight the key drivers that are influencing the business and demonstrate a rationale for the report. The introduction should also outline the aims and objectives of the study. The aim clarifies what the report is trying to achieve while the objectives are more specific and show how the issue will be addressed.
The introduction can also outline the scope of the report including any boundaries or constraints that may apply or affect the progress of the study. The purpose of the literature review is to put the issue under investigation into perspective and demonstrate your knowledge of the key works and latest findings on the topic.
HR practitioners who are writing a report solely for a business audience might find it inappropriate to include a literature review. However, consider including recent surveys or other material to support any proposals contained with the report.
A student who is writing a report for academic purposes must always carry out a literature review to identify the sources used for the theoretical concepts that underpin the report. The literature review should be a discussion and critical evaluation of published material including books, journal articles, research reports and discussion papers.
The literature review should also aim to explain the issue in the context of contemporary ideas and thinking, including a discussion of relevant models, concepts, ideas and current good practice.
It can help to summarise the key issues derived from the literature at the end of this section and show how this relates to your own research of the topic.
Research methods This section must explain what you did to gather the information that you are presenting.This essential guide is designed for anyone who needs to write a professional report.
Taking a practical approach with lots of exercises, covering the structure of different types of report and drawing out the differences between reports and other business documents this guide will give you the skills required to present a professional report.
Students are likely to be asked to write a business report as part of their studies, usually as a piece of assessed work.
Such reports differ from an essay because they have a much more structured approach. UK Student Portal: Student Help and Advice, Academic Directory, Student Discussion and valuable academic tips for students.
Non-Commercial Resource. UK Student Portal - Academic Directory-A Guide to Business Report Writing. A Student's Guide to Writing Business Reports [Stuart Pedley-Smith Zoe Robinson] on grupobittia.com *FREE* shipping on qualifying offers.
Unusual book. Reports are nearly always written to solve a business problem. Reports maybe commissioned because there is a crisis or they maybe routine. Guide To Report Writing. Guide To Report Writing (KB PDF) An exercise on location that encourages students to use the Internet to find out about options for locating in China.
Includes vocabulary. The writing required in college courses may be different than anything you’ve encountered before. English classes taken in middle school, and sometimes in the early years of high school, provide the basics, but many students lose these skills before they begin college.